AI staff for compliance
and inspection firms.
It books the job, writes the report and chases the actions,
so your surveyors stay on site instead of stuck at a desk.
Who this is for
Built for firms that keep other people safe and legal.
If your team surveys, tests, inspects or signs work off, this is your kind of work.
Asbestos
Surveys, samples, air tests, removal and management plans.
Water hygiene
Legionella risk, tank cleans and monthly temperature checks.
Fire safety
Risk assessments, doors, alarms and extinguisher checks.
Property compliance
Gas, electrics, lifts and building safety on every site.
Environmental
Land, air, noise, waste and site monitoring work.
Testing and inspection
Labs, plant checks, site audits and sign off.
Health and safety
Site visits, audits, method statements and training.
Energy and EPC
Ratings, surveys and reports for buildings.
The load
Every job comes back around, and the diary fills up fast.
Retests, reinspections and renewals all land on the same small team. The AI staff work through them so nothing sits and nothing runs late.
One year, one book of sites
Booked
For a person
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
The numbers here are only an example.
What it helps with
It does the desk work around every job.
This is the work it picks up before and after your surveyor turns up on site.
Asbestos survey before a strip out
Client email
Two floors, offices over a shop, needed this month
Ticket in date
Next week
M
T
W
T
F
01
Booking the work
It reads the request, works out what the job is and picks someone whose ticket is in date. Then it takes a slot that fits the day and tells the site.
Survey report
JB-4471Site notes
Photos
Lab results
Floor plans
Items found
—
High risk
—
Plans marked
—
02
Writing the report
It turns site notes, photos and lab results into a draft report laid out the way your clients expect, so your surveyor checks it instead of typing it.
Fire risk assessment, findings
FRA-2208 · Done yesterday
Worst one due in
7 days
Reading what the surveyor wrote
Fire doors were propped open
Alarm test log has gaps
Escape route is blocked
Jobs raised
03
Chasing the actions
It turns every finding into a job with a name and a date on it, then keeps asking until somebody closes it.
Site
Kestrel House
Register
Live certificates
Item by item
318 checked
WT-0912
FD-1140
EL-0338
LI-0771
04
Certificates and the register
It issues the certificate, files it against the site and sets the next date, so nothing quietly runs out.
Other jobs it does
It picks up the small jobs that pile up.
A few examples of work that usually waits until somebody has a spare hour.
Quote for Marlow Estates
Survey, two floors
Samples and lab work
Report and plans
Total
Quotes and tenders
It prices the job from your own rates and fills in the same client forms you fill in every week.
Monthly temperatures
Water logs
It reads the monthly temperature logs, picks out the readings that are out of range and tells you which sites to visit.
Tickets running out
P402
68 days
IPAF
21 days
SSSTS
54 days
Tickets and training
It watches when a ticket runs out and books the refresher early, so nobody loses a day on site.
Audit folder
ISO 9001
Method statements
Calibration records
Training records
Complaint log
Audits and accreditation
It pulls together the files an auditor will ask for and shows you what is missing before they turn up.
Invoice
WaitingSigned report attached
Amount
Invoicing
It raises the invoice the day the job is signed off, with the report attached, so you get paid sooner.
Client updates
It tells the client what was found, what is booked and what is still open, before they ring to ask.
What you can show
Every job leaves a trail you can hand to an auditor.
Nothing happens off the record. Each line says what was done, what it was done from and which step a person owned.
Job record
JB-4471Exports for your audit file
Kept for as long as your retention policy says.
A full job history
Every note, photo, sample and letter is logged against the site with a time next to it.
A person signs it off
The AI staff get the work ready and stop. Reports, risk calls and anything final wait for your surveyor.
Your data stays yours
It runs against your own job system and your own files. Your data is never used to train anything.
Access follows your rules
It sees what the person it works for is allowed to see, client by client, and nothing more.
How you start
One line of work first, then the rest.
You do not have to move everything at once, and nothing goes live before you have watched it work.
Start with one queue
We take one job, say survey reports, and run it next to your team so you can see the work before a client does.
- It reads and drafts, your team sends
- You see every job it touched and why
- No change to the job system you already use
Then widen it
Once the quality is where you want it, we add the next queue and the next service line.
- Booking, chasing and invoicing follow
- Your own turnaround times stay the measure
- One place to see everything it has done
What's the bottleneck holding you back?
Let's talk about the constraints limiting your growth and how we can eliminate them.